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Organic FAQ’s

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An Organic System Plan (OSP) is, simply put, a document that describes all aspects of your operation that are required to verify compliance with organic standards. This includes your operation name, location, facilities, products, and production practices. It can seem daunting to make one from scratch – luckily, QCS’s application for organic certification is a fillable Organic System Plan. So, by filling out our application, you are completing an OSP. This document will eliminate the guesswork and guide you through the organic standards, step-by-step! 

Completing the OSP will take some time and may seem overwhelming. If you have questions about how to fill out your OSP at any time in your application process, you can schedule a free information session with our Client Care Specialist.

You can view and download our OSPs below. Choose the OSP that is relevant to your operation.

We strive to offer the best timeline for new clients and recommend planning accordingly based on your operational needs. Our standard timeline for certification is 3–4 months. This timeline considers all of our existing clients’ needs, as well as our current administrative capacity for new clients.

Upon the approval of a completed Expedited Service Request, we do offer expedited certification for an additional cost. The expedited timelines are for either 30–40 working days or 15–20 working days. 

We are proud to offer competitive rates for our certification services. The annual cost for certification breaks down into two parts: certification fees and inspection cost.

Certification fees are based on the annual gross sales of organic products for your operation (for new operations, we will accept a projection for your first year if you do not have actual sales yet). Inspection costs are based on the relative simplicity to complexity of your operation. Essentially, this equates to the amount of time the inspector will spend on the inspection.

Upon submitting your application, you will submit your certification fee as well as a deposit towards inspection (plus any additional fees such as on-farm processing, international verifications, expedited service fees, etc).  Any additional inspection fees will be charged after the inspection is complete.

You can find our fee schedules below:

You’ll need to submit a completed Fee Payment Form and pay certification fees at the time you submit your application. The fee payment forms, listed below, are interactive check-list versions of the fee structures that allow you to calculate your certification fee total. Fees may be paid online or by mail.

How to Make an Online Payment:

  • make payments at www.qcsinfo.org/payments 
  • first-time applicants: type “NEW” along with your business name in the “Invoice Number(s)” field on our online payment webpage.

How to Pay by Mail:

  • please make checks made payable to Quality Certification Services
  • mail checks to 5700 SW 34th Street, Suite 349, Gainesville, FL 32608 USA.

Fee Payment Forms:

Countries we work in: Bahamas, Dominican Republic, Ecuador, Guatemala, Indonesia, Jamaica, Panama, Turkey, United States of America, Virgin Islands (U.S.)

States we work in: Alabama, Arizona, Arkansas, California, Colorado, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, New Jersey, New York, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, Puerto Rico, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Wisconsin

For Growers: Your land is eligible for crop certification if there have been no prohibited substances applied within the last 36 contiguous months. You must be able to provide records proving that no prohibited substances applied in that period. This is covered in OGP 3C: Previous Land Use Affirmation. If you have not had management of the land for any part of the previous 36 months, the previous land manager will need to fill out OGP 3C for the portion of time they had management of the land. 

For Livestock Meat/Dairy/Eggs: For dairy and beef cattle that are not currently certified, the herd is eligible for a one-time transition period of 12 months. You can find the specifics of transitioning a herd here. For calves, if the mother has been under organic management practices for the last third of gestation, the calf is eligible for organic certification upon birth. The calf must be managed organically from birth onwards. For poultry, chicks must be under organic management starting 24 hours after hatching. For eggs, they must come from certified birds. In addition to getting your herd or flock certified, the land of your operation must also be certified organic. The same rules for grower certification eligibility apply to fields used for organic livestock production.  

For Processors: For multi-ingredient products, a good rule to follow is “organic input equals organic output.” All single ingredients must come from certified organic operations; you must retain copies of the organic certificates from each supplier. For a multi-ingredient product, at least 95% of the ingredients (excluding water and salt) must be certified organic for the final product to be considered organic.  

As stated in 7 CFR 205.501(a)(11)(iv) as part of QCS’s obligation as a certifying body under the National Organic Program (NOP), we cannot offer consulting services. A good way to think about this is that we can tell you the “what,” but not the “how.” For example, we can tell you the regulations and rules about labels; we cannot tell you exactly how your labels should look for your specific products.

If you would like help with how to implement regulations specific to your operation, you have the option to work with an organic consultant. Organic consultants are not certification bodies, so they can offer you specific advice for your operation. You are not required to work with a consultant to get organic certification. It is yet another resource that is available to you as you work towards or continue certification. 

QCS maintains a list of organic consultants that you can view here.

Yes. Our Organic Grower Plan includes a portion that covers different types of soilless growing methods.  

Yes. We comply with all local and state laws when it comes to hemp/cannabis operations. Other than those regulations, all other rules for organic crop production remain the same.

There are currently no guidelines in the National Organic Program that outline rules for certifying seafood. QCS does have a Private Aquaculture Standard and Organic Aquaculture Plan. You can view and download the related fee structure and fee payment form as well.

Depending on the type of operation you have, you can qualify for various food safety schemes. Please see our aquaponic food safety page for more information. 

The SOE rule is an effort by the USDA to ensure that all entities involved in the organic supply chain are held to the same standards. This rule will affect brokers, handlers, importers, exporters, and all those in the supply chain previously exempt from certification. To ease this transition, QCS has created a simplified application, and adjusted fee schedule and fee payment form for operations that will need to seek certification to be in compliance with this rule. 

The best place to look for the complete list is in the Code of Federal Regulations: The National List of Allowed and Prohibited Substances. This covers all inputs for all scopes that are allowed or prohibited in organic production. The Organic Material Review Institute (OMRI) is also a great resource for products that are approved for use in organic farming. Please note: always consult your certifier before you apply a new input in your operation, even if it is OMRI listed or listed as “allowed” on the National List.   

As per 7 CFR 205.103(a)(b) the type of recordkeeping system you use in your operation is entirely up to you. It must be clear enough to verify compliance and traceability; usable by everyone in your operation to use it daily or as needed; and accessible for planned and unannounced inspections. Records are integral to organic certification. Clarity, consistency, and accessibility are more important than any fancy system. The rule is specifically written so that recordkeeping systems can be adapted to an individual operation’s needs.  

QCS does not require an operation to use any specific record-keeping template. We do, however, offer example templates as free resources in case they’re helpful to you. View these below:

You can find more resources and tip-sheets on the  NCAT-ATTRA Organic Farming website.

A great place to start your search for organic seeds and planting stock is the website Beginning Farmers 

If seeds or planting stock are not commercially available for the crop you want to grow, you will need to show records of three attempts to source the seeds from different businesses. If none of the three businesses have commercially available seeds or planting stock, you may use non-GMO seeds for all perennial plants. All seedlings must be managed organically at all points going forward. Non-GMO conventionally grown tree planting stock must be under organic management for a minimum of 12 months before the fruit from that tree can be considered organic. Annual seeds and microgreens must be grown from certified organic seeds. Please refer to CFR 205.204(a) for more further information.  

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